Pay Stub Template

Pay Stub Template Overview

Our template takes care of the structure so you can focus on accuracy and clarity. It’s fully editable, so you can adapt it to your state tax rates and company’s payroll rules.

How it helps:

• Time Efficiency: Provides a ready-made framework so you don’t have to design pay stubs from scratch.
• Error Prevention: Standardized fields make it easier to record pay details consistently and spot missing information.
• Flexible Calculations: Supports entry of gross pay, deductions, and net pay across different tax jurisdictions.
• Customizable Design: Editable fields let you adapt the template to match your company’s payroll policies or branding.
• Flexible Use Cases: Works across pay structures, including hourly, salaried, and mixed compensation teams.

Who is This Template For?

This template is designed for employers and HR teams who need a simple, professional way to issue pay stubs to their full-time staff.

Whether you run payroll manually or use a basic system without built-in stubs, this template helps you stay compliant while giving employees the transparency they expect around their earnings and deductions. It’s ideal for:

• Employers who want a cost-effective way to generate pay stubs
• HR teams looking to standardize payroll documentation.
• Small businesses without a dedicated payroll platform.
• Growing companies that need a professional pay stub format for employee trust and compliance.

How To Use This Pay Stub Template

Our template is designed to be simple and easy to use. Here’s a step-by-step guide to get started:

1. Make a copy of the free pay stub template.
2. Enter company and employee details in the designated fields.
3. Fill in hours worked, pay rates, and any additional earnings like bonuses or commissions.
4. Add deductions and applicable taxes.
5. Save, print, or export to PDF for easy sharing with employees.

Pay Stub Template vs. Consolidated Payroll

While a pay stub template can be a helpful tool for getting payroll documentation right, it’s not the only option. Many teams eventually ask whether they should keep using a manual template or move to a managed payroll solution to consolidate payroll.

Using a manual pay stub template is a practical option if you’re running a small team, want a free solution, or simply need a professional-looking way to document wages. It gives you full control over inputs and flexibility to adapt fields to your local payroll rules. But as your team grows, managing payroll manually can become time-consuming and prone to error.

That’s where payroll and HR software like Playroll steps in. With Playroll, you don’t need to worry about manual calculations or updating tax tables, the platform automates compliance, integrates seamlessly with your existing systems, and keeps sensitive payroll data secure. It’s also highly cost-effective for scaling teams, saving hours of admin while reducing compliance risk.

‍

Run Payroll Anywhere With Confidence

Playroll manages payroll end-to-end across markets, while unifying your global operations.

Book a Demo

‍