Malaysia Work Permits & Visas: Employer Guide to Types & Sponsorship

Who Needs a Work Permit in Malaysia

Any foreign national intending to engage in employment in Malaysia is required to obtain a work permit. This mandate applies to all sectors and job roles, encompassing both skilled and unskilled positions. Employers must secure the appropriate work permit for each international employee before they commence work, ensuring adherence to Malaysian immigration laws.

Types of Work Visas in Malaysia

Malaysia offers several categories of work visas, each tailored to specific employment needs and durations. Understanding these options is crucial for employers to determine the most suitable permit for their prospective international hires.

Requirements for a Work Permit in Malaysia

Securing a work permit in Malaysia necessitates meeting specific criteria set by the immigration authorities. Employers must ensure both the company and the prospective employee fulfill these prerequisites to facilitate a successful application.

• Employer Eligibility: Employers must obtain approval from the relevant regulatory bodies, such as the Expatriate Committee, to hire foreign workers. This involves demonstrating the necessity of hiring international talent for the specific ro
• Employee Qualifications: The foreign employee should possess the requisite qualifications and experience pertinent to the job position. For instance, an Employment Pass typically requires a minimum monthly salary of RM3,000.
• Age Restrictions: For Temporary Employment Passes, employees should generally be between 18 and 45 years of age.
• Health Requirements: Prospective employees must undergo a medical examination and be certified fit by a registered clinic.‍
• Passport Validity: The employee's passport must be valid for at least 18 months from the date of application.

Malaysia Work Permit Application Process

 
• Step 1: Expatriate Post Approval: Employers must apply for approval to hire foreign talent by submitting an application to the relevant authority.
• Step 2: Work Permit Application: Submit the work permit application to the Immigration Department with necessary documents.
• Step 3: Visa with Reference (VDR): Upon approval, a VDR is issued, enabling the employee to enter Malaysia.
• Step 4: Entry and Endorsement: After entering Malaysia, the employee reports to the Immigration Department to endorse the work permit.

Process for Visa Sponsorship in Malaysia

Employers act as sponsors for foreign employees, bearing responsibility for work permit applications and ensuring compliance. This includes obtaining approvals, submitting documentation, and covering fees. Employers must ensure that employees adhere to permit terms to avoid penalties.

What Are the Fees for a Work Permit or Visa in Malaysia

The fees associated with obtaining a work permit in Malaysia vary based on permit type and sector.

Note: The above fees reflect government fees for work permits and visas in Malaysia, and is not associated with Playroll's fees for visa support services. Please contact our team for detailed information on our visa support services.

Processing Time for a Work Permit or Visa in Malaysia

The processing time for a work permit or visa in Malaysia depends on the type of visa and the applicant's specific circumstances. Here are some general guidelines:

• Employment Pass (EP): Type I (for highly skilled professionals): 7 to 10 working days. Type II & III (for mid-skilled and low-skilled workers): 10 to 14 working days
• Temporary Employment Pass (for foreign workers in manual labor): 7 to 10 working days
• Visit Visa (with Employment): Around 2 to 4 weeks, depending on the complexity of the case.
• Professional Visit Pass: Typically 1 to 2 weeks.
• Dependent Pass: 2 to 4 weeks (can be processed alongside the primary Employment Pass).

Factors That May Affect The Processing Time:

• Documentation Completeness: Incomplete or incorrect documentation can delay processing.
• Type of Work: Certain industries or positions might require additional scrutiny.

Government Processing Delays: During peak periods or for special cases, processing times can be longer.

Work Permit Renewal Periods in Malaysia

Employment Pass renewals align with the employment contract, up to 60 months. Initiate renewals 3 months before expiration.

Visa Requirements for Digital Nomads in Malaysia

Currently, Malaysia does not have a specific digital nomad visa. Remote work on a Tourist Visa is not legally permitted.

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Expanding your workforce across international borders is an exciting step, but it can be a logistical nightmare to hire and pay employees in different countries. That’s the advantage of using a trusted Employer of Record like Playroll. They can:

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