Playroll’s Data Privacy & GDPR Compliance Approach

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Playroll adopts a rigorous privacy-by-design and security-by-default methodology to ensure the protection of all employee data and full alignment with GDPR and other global privacy regulations. The following sections outline the core components of Playroll’s data protection framework.

1. GDPR Compliance Framework

Playroll maintains a comprehensive GDPR program for all European employees, ensuring transparency, lawful processing, and strong data subject rights.

Employee Data Rights

• Access & Portability: Employees can access, download, and export their personal data in a machine-readable format.
• Correction: Individuals may update or correct any inaccurate personal information.
• Right to Erasure: Upon conclusion of required retention periods - and where legally permitted - employees may request the deletion of their data.

Lawful Processing & Consent

• Explicit Consent: Clear consent mechanisms govern the collection and processing of personal data.
• Privacy by Design: Data protection principles are embedded into Playroll’s system architecture from initial design through ongoing enhancements.

2. Data Security Measures

Playroll employs advanced technical and organizational safeguards to protect data throughout its lifecycle.

Encryption Standards

• End-to-end encryption of all personal data in transit and at rest using TLS/SSL.
• Banking information secured with additional encrypted key layers.
• Payslip documents encrypted during both transfer and storage.
• Centralized, secure key management infrastructure.

Access Control

• Role-Based Access Control (RBAC): Access granted based on least-privilege principles.
• Employees can view only their own data; cross-employee visibility is restricted.
• Strict authentication and authorization checks for every request.
• Full audit logs of all access events.
• Automatic session timeout for enhanced security.

Document Protection

• Documents stored in encrypted AWS S3 buckets.
• Time-limited secure URLs that expire automatically.
• Files are never exposed via direct URLs.
• Optional watermarking for downloaded documents.
• All document access logged for auditability.

3. Sensitive Data Handling

Playroll applies elevated controls to protect sensitive and financial data.

• Bank Account Information: Masked display (last 4 digits only) and multi-level approval for any changes.
• Tax and Social Security Identifiers: Field-level encryption and masked presentation in all interfaces.
• Identity Documents: Secure cloud storage with granular access controls and audit trails.
• Payslips: Encrypted storage with strict RBAC-based access permissions.

4. Compliance & Audit Management

Playroll ensures ongoing compliance through continuous monitoring, documentation, and independent controls.

Audit & Oversight

• Comprehensive audit trails recording data access and modification events.
• Data retention policies aligned with local legal requirements (typically 6–10 years for payroll documentation).
• Adherence to GDPR, CCPA, and other regional privacy regulations.
• Signed Data Processing Agreements (DPAs) with all third-party processors.
• Documented breach notification procedures to alert affected parties promptly and transparently.

5. Certifications & Independent Validation

Playroll and its infrastructure partners maintain industry-leading compliance certifications, including:

• SOC 2 Type II
• ISO 27001
• Bank-level 256-bit SSL encryption
• HIPAA-compliant configurations where applicable

Start Safeguarding Your Data with Playroll

Playroll’s platform is engineered to safeguard personal data throughout its entire lifecycle - from initial collection to secure retention and regulated disposal. With strong privacy controls, robust security measures, and transparent employee rights management, Playroll ensures full compliance with GDPR and other global data protection frameworks while empowering employees to maintain control over their information.